Town of Morinville

In BidsDirectly addressableFit 83 · Pursue

Closes: Friday, October 2, 2026 at 2:00 p.m. Alberta Time (Alberta Time (MDT))

AB-2026-05737 · ERP Project Management and Advisory Services · 61 requirements

Directly addressable — we can deliver this in-house

Maps to Cybersecurity (CORE).
Priced service line — we can bid this at our target rates.

Tender synopsis — what they want & what you must have

In plain terms

The Town of Morinville, Alberta is looking for an individual project manager to lead their ERP (enterprise software) replacement project. This is a hands-on, full-time role — not a firm sending a team.

What they want delivered

•A dedicated, named individual acting as full-time ERP Replacement Project Manager for the Town

•Lead and manage all phases of the ERP system replacement from planning through go-live

•Develop and maintain a detailed project schedule covering phases, milestones, dependencies, and decision points

•Provide change management support throughout the project

•Three-year contract term with rates disclosed for each year upfront

To be eligible you MUST

•The proposed individual must have **minimum 7 years** of progressively responsible PM experience, including ERP replacements in the **public sector**

•The proposed individual must hold a **current PMP, CAPM, or PRINCE2 Practitioner** certification

•Provide **3 references** from Canadian municipalities or similar public sector orgs for ERP PM work within the past 10 years

•Carry **Commercial General Liability Insurance** of at least $2M per occurrence

•Carry **Professional Errors & Omissions Insurance** of at least $2M per claim

•Have or provide evidence of **WCB coverage** (or exemption)

•The named individual must personally perform the work — **no substitution** without prior written Town approval

Key submission rules

•**Deadline:** Friday, October 2, 2026 at 2:00 p.m. Alberta Time — late submissions not considered

•**Submit by email only** to financeprocurement@morinville.ca

•Proposal must follow the required 7-section structure; Executive Summary capped at **2 pages**

•Fee proposal must use the attached **Cost Schedule**, quote in **Canadian dollars**, GST separate, and disclose rates for all 3 years including any planned increases

•**Questions deadline:** August 26, 2026 by email; answers posted to Alberta Purchasing Connection on September 16, 2026

•Include a signed conflict of interest disclosure and signature from someone authorized to legally bind the Proponent

Watch-outs

•Only **one proposal per Proponent** — submitting multiple disqualifies you

•Proposals must not be prepared in **collusion** with any other Proponent, including on pricing

•Fee proposal must include **all costs** (travel, meals, accommodation, insurance, admin) — nothing can be added later except GST

•Proposals remain open for **90 days** after closing — confirm you can honour that

Bid closing

Closed

Friday, October 2, 2026 at 2:00 p.m. Alberta Time (Alberta Time (MDT))

Bid package

Draft the Response from this tender's requirements + your dossier. Takes ~2 minutes.

Go / no-go summary

mandatory requirements

Heavy — a large mandatory load; start early and assign owners immediately.

2 candidate row(s) dropped as unverifiable by the citation guard.

High-risk items

p.9 — Proposals must include all relevant fees and other costs associated with the delivery of the Services that are the responsibility of the …
p.10 — The proposed individual must hold a current Project Management Professional (PMP), Certified Associate in Project Management (CAPM), or P…
p.11 — The fee proposal shall clearly identify the proposed hourly rate, estimated monthly cost, and maximum annual cost for the delivery of the…
p.11 — The fee proposal shall include all costs associated with providing the Services, including professional fees, administrative costs, insur…
p.11 — The Proponent shall identify the proposed rates for each year of the anticipated three-year Contract term and clearly disclose any propos…
p.12 — The Proponent shall identify any assumptions or conditions applicable to the fee proposal.
p.12 — The Proponent shall identify their proposed invoicing structure and payment terms.
p.12 — All prices shall be quoted in Canadian dollars with GST identified separately.
p.12 — Submission of a Proposal that complies with the mandatory submission requirements of this RFP.
p.12 — A minimum of seven (7) years of progressively responsible project management experience, including significant enterprise technology impl…
p.12 — Demonstrated experience leading ERP replacement projects within Canadian municipalities.
p.12 — The individual proposed to perform the Services must hold a current Project Management Professional (PMP), Certified Associate in Project…

Submission envelope

Closing date/time: Friday, October 2, 2026 at 2:00 p.m. Alberta Time
Timezone: Alberta Time (MDT)
Submission channel: Email: financeprocurement@morinville.ca
Page limits: Executive Summary: no more than two pages in length
Addenda: Appendices and any subsequent Addenda are incorporated into and form part of this RFP. Questions/Clarifications must be submitted in writing by email to financeprocurement@morinville.ca no later than August 26, 2026. Responses to questions/clarifications will be posted to Alberta Purchasing Connection (www.purchasingconnection.ca) on September 16, 2026. Verbal responses to any inquiry are not binding on either party.

Format rules

Proposals must be submitted electronically by email
Cover page must clearly identify: title of RFP, Proponent's name and contact information, and date of submission
Proposals shall be divided into sections: Executive Summary; Proposal Narrative; Project Approach and Schedule; Proponent Qualifications; Proponent References; Fee Proposal; Other Pertinent Information
All Proposals shall be submitted in the English language
Only one Proposal may be submitted by each Proponent
Proposals must include all relevant fees and other costs associated with delivery of the Services
All fees shall be quoted in Canadian dollars; GST identified separately
Executive Summary must be no more than two pages in length
Proposals must include all required information
Conflict of interest disclosure must be included in writing on or before the Closing Date
Proposal must be signed by an individual authorized to legally bind the Proponent
Proponent must confirm availability to provide Services on a full-time, dedicated basis

Addenda — acknowledge all before submitting

Appendices and any subsequent Addenda are incorporated into and form part of this RFP. Questions/Clarifications must be submitted in writing by email to financeprocurement@morinville.ca no later than August 26, 2026. Responses to questions/clarifications will be posted to Alberta Purchasing Connection (www.purchasingconnection.ca) on September 16, 2026. Verbal responses to any inquiry are not binding on either party.

I have retrieved and acknowledged every addendum.

A missed addendum is a common automatic disqualification.

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Requirements

#	Page	Category	Requirement
1	p.1	submissionhigh	Proposals shall be submitted electronically to: financeprocurement@morinville.ca(Cover Page)
2	p.1	submissionhigh	Responses to this RFP are to be submitted electronically by email.(Cover Page)
3	p.1	submissionhigh	Submissions are to be sent to financeprocurement@morinville.ca on or before the closing date and time.(Cover Page)
4	p.1	submissionhigh	Late submissions will NOT be considered.(Cover Page)
5	p.4	submissionhigh	Proposals shall be submitted electronically by email in accordance with the instructions outlined on the cover page.(PART I, Section 3 – Closing Date)
6	p.4	submissionhigh	Proposals will be received up to 2:00:00 p.m. (Alberta Time) on Friday, October 2, 2026 (the "Closing Date").(PART I, Section 3 – Closing Date)
7	p.4	otherhigh	"Mandatory Requirements" means the minimum requirements that must be addressed or contained in a Proposal as described in this RFP;(4.9)
8	p.8	personnelhigh	Personally perform the Services described in this RFP. Substitution of the assigned Contractor shall not occur without the prior written approval of the Town.(Part III / General Responsibilities)
9	p.8	formathigh	Proposals shall be divided into sections identified as follows: a. Executive Summary; b. Proposal Narrative; c. Project Approach and Schedule; d. Proponent Qualifications; e. Proponent References; f. Fee Proposal; and g. Other Pertinent Information.(Part III, Section 1.2)
10	p.8	formathigh	All Proposals shall be submitted in the English language.(Part III, Section 1.3)
11	p.9	financialhigh	Proposals must include all relevant fees and other costs associated with the delivery of the Services that are the responsibility of the Successful Proponent.(Part III, Section 1.5)
12	p.9	submissionhigh	Proposals submitted after the Closing Time will NOT be considered.(Part III, Section 1.6)
13	p.9	submissionhigh	Only one Proposal may be submitted by each Proponent.(Part III, Section 1.7)
14	p.9	formathigh	Proposals must include all required information.(Part III, Section 1.8)
15	p.9	submissionhigh	Proponents must fully disclose, in writing to the Town on or before the Closing Date of this RFP, the circumstances of any possible conflict of interest or what could be perceived as a possible conflict of interest if the Proponent were to become a contracting party pursuant to this RFP.(Part III, Section 1.9)
16	p.9	formatmedium	This section should include each of the following items and be no more than two pages in length:(Part III, Section 2.1)
17	p.9	formatmedium	the Proponent must demonstrate an understanding of the ERP replacement project, the role of the ERP Replacement Project Manager, and the key requirements and challenges associated with successfully delivering the Services.(3.1 Proposal Narrative)
18	p.9	formatmedium	The Proponent must describe their proposed approach to managing the ERP replacement project and delivering the Services identified in this RFP.(4.1 Project Approach and Schedule)
19	p.10	formathigh	The Proponent must provide a proposed high-level project schedule identifying anticipated project phases, key activities, milestones, dependencies, decision points, and estimated time frames.(4.3 Project Approach and Schedule)
20	p.10	experiencehigh	The Proponent must demonstrate the qualifications, experience, and capabilities necessary to successfully provide the Services identified in this RFP.(5.1 Proponent Qualifications)
21	p.10	experiencehigh	a minimum of seven (7) years of progressively responsible project management experience, including managing significant enterprise technology implementation projects and ERP replacement projects within the public sector;(5.1(a) Proponent Qualifications)
22	p.10	personnelhigh	a detailed resume for the individual proposed to perform the Services, including relevant education, professional designations, certifications, project management credentials, and change management qualifications.(5.1(b) Proponent Qualifications)
23	p.10	certificationhigh	The proposed individual must hold a current Project Management Professional (PMP), Certified Associate in Project Management (CAPM), or Projects IN Controlled Environments (PRINCE2) Practitioner certification.(5.1(b) Proponent Qualifications)
24	p.11	othermedium	confirmation of the Proponent's availability to provide the Services throughout the term of the Contract in accordance with the approved project schedule, and the earliest date on which the Proponent would be available to commence the engagement(5.1(h) Proponent Qualifications)
25	p.11	experiencehigh	The Proponent must provide a minimum of three references from Canadian municipalities or similar public sector organizations for which the individual proposed to perform the Services has provided ERP replacement project management or closely related services within the past ten years.(6.1 Proponent References)
26	p.11	formathigh	The Proponent shall provide a detailed fee proposal for the Services identified in this RFP using the attached Cost Schedule.(7.1 Fee Proposal)
27	p.11	financialhigh	The fee proposal shall clearly identify the proposed hourly rate, estimated monthly cost, and maximum annual cost for the delivery of the Services, together with any other fees or charges associated with the engagement.(7.1 Fee Proposal)
28	p.11	financialhigh	The fee proposal shall include all costs associated with providing the Services, including professional fees, administrative costs, insurance, travel time, travel expenses, accommodations, meals, and any other expenses or disbursements required to perform the Services.(7.2 Fee Proposal)
29	p.11	financialhigh	The Proponent shall identify the proposed rates for each year of the anticipated three-year Contract term and clearly disclose any proposed rate increases or other pricing adjustments that may apply during the term of the Contract, including the timing and basis of each adjustment.(7.3 Fee Proposal)
30	p.12	financialmedium	The Proponent shall identify any assumptions or conditions applicable to the fee proposal.(7.4 Fee Proposal)
31	p.12	financialmedium	The Proponent shall identify their proposed invoicing structure and payment terms.(7.5 Fee Proposal)
32	p.12	financialhigh	All prices shall be quoted in Canadian dollars with GST identified separately.(7.6 Fee Proposal)
33	p.12	submissionhigh	Proposals that do not satisfy all mandatory requirements may be rejected and will not proceed to the rated evaluation stage.(2.1 Mandatory Requirements)
34	p.12	submissionhigh	Submission of a Proposal that complies with the mandatory submission requirements of this RFP.(2.2 Mandatory Requirements)
35	p.12	experiencehigh	A minimum of seven (7) years of progressively responsible project management experience, including significant enterprise technology implementation projects within the public sector.(2.2 Mandatory Requirements)
36	p.12	experiencehigh	Demonstrated experience leading ERP replacement projects within Canadian municipalities.(2.2 Mandatory Requirements)
37	p.12	certificationhigh	The individual proposed to perform the Services must hold a current Project Management Professional (PMP), Certified Associate in Project Management (CAPM), or Projects IN Controlled Environments (PRINCE2) Practitioner certification.(2.2 Mandatory Requirements)
38	p.12	experiencehigh	Three references meeting the requirements of this RFP.(2.2 Mandatory Requirements)
39	p.12	formathigh	each Proposal shall include all information required by this RFP to enable the Evaluation Committee to assess the Proponent's qualifications, experience, proposed approach, and overall value to the Municipality.(2.4 Mandatory Requirements)
40	p.15	submissionmedium	Any questions raised by potential Proponents during this stage shall be submitted in writing and must be received by email no later than the Deadline for Questions/Clarifications specified below.(Part V, 1.1.2)
41	p.15	submissionmedium	Written responses will be required within the time specified by the Municipality.(Part V, 1.1.5)
42	p.16	otherlow	Proponent must achieve to advance to Stage Three.
43	p.16	submissionmedium	The Proposals received shall remain open for acceptance for a period of 90 days following the Closing Date in order to allow the Municipality to undertake the evaluation of the Proposals received, to conduct the interviews noted above, and to enter into the ITN;(Part V, 1.3.4)
44	p.18	submissionlow	The Proponent is required to immediately bring forth to the Town any conflict or error that it may find in the RFP.(Part VI, 5.2)
45	p.19	submissionlow	Proponents are hereby required to satisfy themselves as to the accuracy and/or completeness of the information provided in this RFP.(Part VI, 5.3)
46	p.19	submissionhigh	A Proposal will not be considered is was not prepared independently and without collusion, consultation, communication, or agreement with any other Proponet regarding any matter relating to the Proposal, including pricing.(Part VI, 7.1)
47	p.19	submissionhigh	The failure to comply with any aspect of this RFP (either in a material way or otherwise), including, but not limited to, the instructions to Proponents, shall render the Proponent subject to such actions as may be determined by the Town, including disqualification from the selection process, suspension from the selection process and imposition of conditions which must be complied with before the Proponent will have its privilege of submitting a Proposal reinstated.(Part VI, 8.1)
48	p.20	insurancehigh	Commercial General Liability Insurance with a minimum limit of $2,000,000 per occurrence.(12.1)
49	p.20	insurancehigh	Professional Errors and Omissions (Professional Liability) Insurance with a minimum limit of $2,000,000 per claim.(12.1)
50	p.20	certificationhigh	Workers' Compensation Board (WCB) coverage, where required by law, or evidence of exemption if applicable.(12.1)
51	p.20	insurancehigh	Certificates of insurance satisfactory to the Municipality shall be provided prior to commencement of the Services and upon request throughout the Contract term.(12.2)
52	p.20	submissionmedium	The Proponent has reviewed and understands the RFP and all Addenda issued by the Town.(1.1(a) (Appendix A))
53	p.20	personnelhigh	The Proponent confirms their availability to provide the Services on a full-time, dedicated basis in accordance with the requirements of the RFP.(1.1(c) (Appendix A))
54	p.20	personnelhigh	The Proponent confirms that the individual identified in the Proposal to perform the Services will personally perform the Services and will not be substituted without the prior written approval of the Town.(1.1(d) (Appendix A))
55	p.20	financialmedium	The Proponent confirms that the fees identified in the Cost Schedule include all costs associated with providing the Services, except GST, unless otherwise expressly identified in the Proposal.(1.1(e) (Appendix A))
56	p.20	financialmedium	The Proponent confirms that all proposed rates and any future rate increases or pricing adjustments applicable during the three-year Contract term have been fully disclosed in the Proposal and Cost Schedule.(1.1(f) (Appendix A))
57	p.20	submissionhigh	The Proponent acknowledges that the Proposal shall remain open for acceptance for a period of 90 days following the Closing Date.(1.1(g) (Appendix A))
58	p.20	submissionmedium	The Proponent has disclosed below any actual, potential, or perceived conflict of interest related to the Proponent's participation in this RFP or performance of the Services.(1.1(h) (Appendix A))
59	p.22	submissionhigh	The Proposal must be signed by an individual authorized to legally bind the Proponent.(4.1 (Appendix A))
60	p.23	financialhigh	All fees shall be quoted in Canadian dollars and shall include all costs associated with providing the Services, including professional fees, administrative costs, insurance, travel time, travel expenses, accommodations, meals, and any other expenses or disbursements required to perform the Services.(1.1 (Appendix B))
61	p.23	formathigh	GST shall be identified separately.(1.1 (Appendix B))

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