RFI 26-0417 - Leadership Conference Keynote Speaker
In BidsOut of scopeFit 40 · Not eligibleCloses: Wednesday August 26, 2026, 2.00:59 PM CST (CST)
RFI 26-0417 · RFI 26-0417 - Leadership Conference Keynote Speaker · 17 requirements
Out of scope — likely a no-bid
- No match to any service line we offer.
Tender synopsis — what they want & what you must have
View on portal ↗In plain terms
The City of Saskatoon is seeking market information through a Request for Information (RFI) to understand what vendors can offer — this is not a contract award, just information gathering with no legal obligation on either side.
What they want delivered
•Respond to the City's questions/prompts with information about your firm's capabilities, solutions, or experience
•Provide complete and accurate information to the best of your knowledge
•Submit via the electronic bidding portal by the deadline
•No page limits specified; scope of the actual future procurement is not yet defined
To be eligible you MUST
•Have a registered vendor account on saskatoon.bidsandtenders.ca
•Be registered as a **plan taker** for this specific opportunity
•Acknowledge every addendum by checking the acknowledgement box in the bid form
•Declare all conflicts of interest, including any staff who helped prepare the response AND were City employees within the last 12 months
•Only contact the City through the bidding system — no direct contact with City staff, officials, or elected representatives
Key submission rules
•**Deadline:** Wednesday, August 26, 2026 at 2:00:59 PM CST — not a second late
•Submit only through saskatoon.bidsandtenders.ca; all other methods are rejected
•RFI Submission file upload is **mandatory**; ensure files are not corrupted and can be opened
•Include a completed and signed **Respondent Submission Form (Appendix A)**
•Acknowledge all addenda via the checkbox in the bid form
Watch-outs
•Corrupted or unopenable files may get your submission rejected — verify before uploading
•Contacting anyone at the City outside the bidding system portal (including elected officials) can disqualify you
•This RFI creates **no legal obligation** for the City to procure anything — don't treat it as a contract opportunity yet
Bid closing
Closed
Wednesday August 26, 2026, 2.00:59 PM CST (CST)
Bid package
Draft the Response from this tender's requirements + your dossier. Takes ~2 minutes.
Go / no-go summary
17
mandatory requirements
Moderate — a typical mandatory load; budget real time for evidence gathering.
3 candidate row(s) dropped as unverifiable by the citation guard.
High-risk items
- p.9 — RFI Submission * (mandatory)
Submission envelope
- Closing date/time
- Wednesday August 26, 2026, 2.00:59 PM CST
- Timezone
- CST
- Submission channel
- saskatoon.bidsandtenders.ca (electronic bidding system)
- Page limits
- —
- Addenda
- Addenda are issued through the electronic bidding system at saskatoon.bidsandtenders.ca. Respondents must be registered as plan takers to receive addenda email notifications and download addenda. Respondents must acknowledge each addendum by checking the acknowledgement box in the bid form.
Format rules
- Responses must be submitted electronically through the bidding system at saskatoon.bidsandtenders.ca
- Submissions by other methods will not be accepted
- Respondents must have a vendor account with the City's electronic bidding system and must be registered as a plan taker for this opportunity
- Submissions should include a completed and signed Respondent Submission Form (Appendix A)
- RFI Submission file upload is mandatory; Additional Document upload is optional
- Uploaded file(s) must not be defective or corrupted and must be able to be opened and viewed by the Owner; if files cannot be opened or viewed, the submission may be rejected
Addenda — acknowledge all before submitting
Addenda are issued through the electronic bidding system at saskatoon.bidsandtenders.ca. Respondents must be registered as plan takers to receive addenda email notifications and download addenda. Respondents must acknowledge each addendum by checking the acknowledgement box in the bid form.
A missed addendum is a common automatic disqualification.
Requirements
| # | Page | Category | Requirement | Can we meet? | Owner | Evidence |
|---|---|---|---|---|---|---|
| 1 | p.2 | submissionhigh | Submission Deadline: Wednesday August 26, 2026, 2.00:59 PM CST(RFI 26 -0417 Leadership Conference Guest Speaker.pdf – Cover Page) | |||
| 2 | p.5 | submissionhigh | To contact the City in relation to this RFI, respondents must initiate the communication electronically through the bidding system.(Section 5.1 – RFI Contact) | |||
| 3 | p.5 | submissionhigh | Respondents and their representatives are not permitted to contact any employees, officers, agents, elected or appointed officials, or other representatives of the City, other than the RFI Contact, concerning matters regarding this RFI.(Section 5.1 – RFI Contact) | |||
| 4 | p.5 | submissionhigh | Responses must be submitted electronically through the bidding system at: saskatoon.bidsandtenders.ca(Section 5.2 – Submission of Responses) | |||
| 5 | p.5 | submissionhigh | Submissions by other methods will not be accepted.(Section 5.2 – Submission of Responses) | |||
| 6 | p.6 | submissionmedium | Submissions should include a completed and signed Respondent Submission Form (Appendix A) that acknowledges, among other things, that this RFI and any respondent submissions will not create a legal relationship or obligation regarding the procurement of any good or service.(Appendix A – Respondent Submission Form) | |||
| 7 | p.9 | formatmedium | It is your responsibility to make sure the uploaded file(s) is/are not defective or corrupted and are able to be opened and viewed by the Owner.(RFI 26-0417.pdf – Documents section) | |||
| 8 | p.9 | formathigh | If the attached file(s) cannot be opened or viewed, your submission may be rejected.(RFI 26-0417.pdf – Documents section) | |||
| 9 | p.9 | submissionhigh | RFI Submission * (mandatory)(RFI 26-0417.pdf – RFI Submission section) | |||
| 10 | p.10 | submissionlow | The respondent acknowledges that the information provided is, to the best of its knowledge, complete and accurate.(f. Accuracy of Responses) | |||
| 11 | p.10 | othermedium | All information provided by or obtained from the City in any form in connection with this RFI either before or after the issuance of this RFI (i) is the sole property of the City and must be treated as confidential; (ii) is not to be used for any purpose other than replying to this RFI; (iii) must not be disclosed without prior written authorization from the City; and (iv) must be returned by the respondent to the City immediately upon the request of the City.(h. Confidential Information of the City) | |||
| 12 | p.10 | othermedium | The respondent may not at any time directly or indirectly communicate with the media in relation to this RFI without first obtaining the written permission of the City.(h. Confidential Information of the City) | |||
| 13 | p.11 | submissionhigh | I/WE agree to be bound by the terms and conditions and have authority to bind the Corporation and submit this Bid on behalf of the Bidder.(Bid Submission / Authorization) | |||
| 14 | p.11 | submissionhigh | The bidder must declare all potential Conflicts of Interest, as defined in section 3.4 of the RFx.(Bid Submission / Conflict of Interest Declaration) | |||
| 15 | p.11 | submissionhigh | This includes disclosing the names and all pertinent details of all individual (employees, advisers or individuals acting in any other capacity) who (a) participated in the preparation of the proposal; AND (b) were employees of the City within twelve (12) months prior to the Submission Deadline.(Bid Submission / Conflict of Interest Declaration) | |||
| 16 | p.11 | submissionhigh | The Bidder acknowledges and agrees that the addendum/addenda below form part of the Bid Document(Addenda Acknowledgement) | |||
| 17 | p.11 | submissionhigh | Please check the box in the column "I have reviewed this addendum" below to acknowledge each of the addenda.(Addenda Acknowledgement) |