RFI 26-0445 - Non-Emergency Public Safety and Security Reporting Tool

In BidsOut of scopeFit 40 · Not eligible

Closes: Friday September 11, 2026, 02:00:59 PM CST (CST)

RFI 26-0445 · RFI 26-0445 - Non-Emergency Public Safety and Security Reporting Tool · 16 requirements

Out of scope — likely a no-bid

No match to any service line we offer.

Tender synopsis — what they want & what you must have

In plain terms

The City of Saskatoon is issuing a Request for Information (RFI) to gather market intelligence — this is not a contract award and creates no legal obligation on either side.

What they want delivered

•Respondents provide information/feedback to the City (exact subject matter not specified in the input provided)

•No deliverables, term, or scope of work are being contracted at this stage

•This is a market-sounding exercise only; a formal procurement may or may not follow

To be eligible you MUST

•Have a vendor account on the City's electronic bidding system (saskatoon.bidsandtenders.ca)

•Be registered as a **plan taker** for this specific opportunity

•Submit only through the bidding system — no other method accepted

•Acknowledge every addendum by checking the confirmation box in the system

•Disclose any conflicts of interest, including any staff who helped prepare the response AND were City employees within the last 12 months

Key submission rules

•**Closes: Friday, September 11, 2026 at 2:00:59 PM CST** — no late submissions

•Submit electronically at saskatoon.bidsandtenders.ca only

•Include completed and signed **Respondent Submission Form (Appendix A)**

•Attach mandatory RFI response file — ensure it is not corrupted and can be opened

•Addenda deadline is **September 9, 2026 at 2:00:59 PM CST**; check the acknowledgement box for each one

•All City-provided information is confidential and must not be disclosed or used beyond this RFI

Watch-outs

•Corrupted or unopenable files **may be rejected** — verify your upload before closing

•If you are not registered as a plan taker, you will not receive addenda notices and cannot submit

•No media contact permitted without prior written City approval — don't comment publicly on this RFI

Bid closing

Closed

Friday September 11, 2026, 02:00:59 PM CST (CST)

Bid package

Draft the Response from this tender's requirements + your dossier. Takes ~2 minutes.

Go / no-go summary

mandatory requirements

Moderate — a typical mandatory load; budget real time for evidence gathering.

3 candidate row(s) dropped as unverifiable by the citation guard.

High-risk items

p.9 — Submission Response * (mandatory)

Submission envelope

Closing date/time: Friday September 11, 2026, 02:00:59 PM CST
Timezone: CST
Submission channel: saskatoon.bidsandtenders.ca (electronic bidding system)
Page limits: —
Addenda: Respondents registered as plan takers will receive addenda email notifications through the bidding system and can download addenda via saskatoon.bidsandtenders.ca. The Deadline for Addenda is Wednesday September 09, 2026, 2:00:59 PM CST. Respondents must check the box in the bidding system to acknowledge each addendum reviewed.

Format rules

Responses must be submitted electronically through the bidding system at saskatoon.bidsandtenders.ca
Submissions by other methods will not be accepted
Respondents must have a vendor account with the City's electronic bidding system and must be registered as a plan taker for this opportunity
Submissions should include a completed and signed Respondent Submission Form (Appendix A)
Attach RFI response file (mandatory)
Uploaded file(s) must not be defective or corrupted and must be able to be opened and viewed; if files cannot be opened or viewed, submission may be rejected

Addenda — acknowledge all before submitting

Respondents registered as plan takers will receive addenda email notifications through the bidding system and can download addenda via saskatoon.bidsandtenders.ca. The Deadline for Addenda is Wednesday September 09, 2026, 2:00:59 PM CST. Respondents must check the box in the bidding system to acknowledge each addendum reviewed.

I have retrieved and acknowledged every addendum.

A missed addendum is a common automatic disqualification.

Download PDF Download XLSX

Requirements

#	Page	Category	Requirement
1	p.2	submissionhigh	Submission Deadline: Friday September 11, 2026, 02:00:59 PM CST(RFI 26-0445 Non-Emergency Public Safety and Security Reporting Tool.pdf – Cover Page)
2	p.5	submissionhigh	To contact the City in relation to this RFI, respondents must initiate the communication electronically through the bidding system.(5.1 RFI Contact)
3	p.6	submissionhigh	Responses must be submitted electronically through the bidding system at: saskatoon.bidsandtenders.ca(5.2 Submission of Responses)
4	p.6	submissionhigh	Submissions by other methods will not be accepted.(5.2 Submission of Responses)
5	p.7	submissionmedium	Submissions should include a completed and signed Respondent Submission Form (Appendix A) that acknowledges, among other things, that this RFI and any respondent submissions will not create a legal relationship or obligation regarding the procurement of any good or service.(APPENDIX A – RESPONDENT SUBMISSION FORM)
6	p.9	formatmedium	It is your responsibility to make sure the uploaded file(s) is/are not defective or corrupted and are able to be opened and viewed by the Owner.(RFI 26-0445.pdf – Documents)
7	p.9	formathigh	If the attached file(s) cannot be opened or viewed, your submission may be rejected.(RFI 26-0445.pdf – Documents)
8	p.9	submissionhigh	Submission Response * (mandatory)(RFI 26-0445.pdf – Documents)
9	p.10	submissionlow	The respondent acknowledges that the information provided is, to the best of its knowledge, complete and accurate.(f. Accuracy of Responses)
10	p.10	othermedium	All information provided by or obtained from the City in any form in connection with this RFI either before or after the issuance of this RFI (i) is the sole property of the City and must be treated as confidential; (ii) is not to be used for any purpose other than replying to this RFI; (iii) must not be disclosed without prior written authorization from the City; and (iv) must be returned by the respondent to the City immediately upon the request of the City.(h. Confidential Information of the City)
11	p.10	othermedium	The respondent may not at any time directly or indirectly communicate with the media in relation to this RFI without first obtaining the written permission of the City.(h. Confidential Information of the City)
12	p.11	submissionhigh	I/WE agree to be bound by the terms and conditions and have authority to bind the Corporation and submit this Bid on behalf of the Bidder.(Bid Submission / Signature Block)
13	p.11	submissionhigh	The bidder must declare all potential Conflicts of Interest, as defined in section 3.4 of the RFx.(Bid Submission / Conflict of Interest Declaration)
14	p.11	submissionhigh	This includes disclosing the names and all pertinent details of all individual (employees, advisers or individuals acting in any other capacity) who (a) participated in the preparation of the proposal; AND (b) were employees of the City within twelve (12) months prior to the Submission Deadline.(Bid Submission / Conflict of Interest Declaration)
15	p.11	submissionhigh	The Bidder acknowledges and agrees that the addendum/addenda below form part of the Bid Document(Addenda Acknowledgement)
16	p.11	submissionhigh	Please check the box in the column "I have reviewed this addendum" below to acknowledge each of the addenda.(Addenda Acknowledgement)

ClearBid produces an automated screening aid. It does not guarantee that every mandatory requirement in a solicitation has been identified. You remain solely responsible for reading the complete solicitation and for the compliance of your submission. ClearBid does not provide legal, procurement, or bid advice.